Filling Vacancies

Article 38 Section 4.A.1 of the Collective Bargaining Agreement requires the USPS to post a Notice of Intent for a period of seven days when a vacancy or newly-established position is to be filled. Section 4.A.2 requires that all vacant Maintenance Craft duty assignments be posted within 30 days of when the vacancy occurs.

When local management fails to post a vacant position within 30 days, it must post a notice explaining the operational justification for reverting the position. In addition, it must notify the local union president in writing of the reason for withholding the vacant position. Further, if local management intends to discontinue the process of filling vacancies, it must state so on the posted Notice of Intent that a particular duty assignment will be changed or reverted.

All offices are required to create a Preferred Assignment Register (PAR) as well as a Promotion Eligibility Register (PER). The PAR must list all duty assignments within the facility, while the PER must be established for each occupational group within the office.

Vacant preferred duty assignments are posted for bid on a Notice of Intent. The vacant positions, along with any other duty assignments that may become vacant as a result of the posting, are filled from the Preferred Duty Assignment Register and/or Promotion Register. During the posting of a vacant position, employees may change their Preferred Duty Assignment Selection Forms to include or exclude the position as a desired position prior to the ending of the Notice of Intent. Employees may also modify their Preferred Duty Assignment Selection Forms in accordance with Article 38 Section 5.A.6. Employees may also temporarily withdraw their consideration from a current Notice of Intent by using the Preferred Duty Assignment - Withdraw from Current Notice of Intent form. Likewise, an employee may temporarily withdraw their consideration for promotion using the Promotion Rejection Form Maintenance Craft Promotion Eligibility Register Only form.

Maintenance craft duty assignments are filled in accordance with the Order for Filling Vacant Maintenance Positions in Article 38 of the Joint Contract Interpretation Manual. (See page 5)

News: Filling Vacancies

Filling Maintenance Vacancies - Part 1

07/24/2018 - (This article first appeared in the July-August 2018 issue of The American Postal Worker magazine)

By Maintenance Craft Directors 

The Joint Contract Interpretation Manual (JCIM) is the mutually agreed upon explanation on how to apply our contract to filling vacant maintenance positions.

The May 2017 JCIM included the Order for Filling Vacant Maintenance Positions. The contractual definition is to duty assignments. Within the craft, we referto this as the “pecking order.”

The preamble paragraph is frequently overlooked: The appropriate PAR and PER must be exhausted before considering other hiring options. To be considered qualified an employee must either be eligible under the current in-craft process for the position in question or be a Maintenance Craft employee in the same level and occupational group as the vacancy.

Selection from the In-Service Register

07/01/2017 - (This article first appeared in the July-August 2017 issue of The American Postal Worker magazine.)

By Maintenance Craft Directors 

We have noticed an uptick in the use of maintenance craft in-service registers. This makes it a good time to point out the in-service register “pecking order” on page 280 of the 2012 Joint Contract Interpretation Manual (JCIM). It is entitled Order for Filling Maintenance Craft Positions and gives a specific process for how our posted duty assignments are awarded.

APWU Web News Article 074-2014

USPS Scheme Overturned

‘Rescoring’ of Promotion Exams Violated Contract, Arbitrator Rules

04/21/2014 - An outrageous management ploy was overturned on April 16, when an arbitrator ruled that the USPS violated the contract when it retroactively changed the passing score on promotion eligibility exams in the summer of 2009, Maintenance Craft Director Steve Raymer has announced.

APWU News Bulletin

APWU, USPS Reach Agreement On Filling Residual Vacancies

Settlement Will Result in PSE, PTF Conversions

03/24/2014 - An important March 20 agreement between the APWU and USPS outlines a procedure for filling residual vacancies in the Clerk, Maintenance and Motor Vehicle Crafts, and will result in the conversion of Postal Support Employees to career status and the conversion of Part-Time Flexible Clerks to full-time, APWU President Mark Dimondstein has announced.